Services
Financial reporting
Creation and development of proper profit and loss and balance sheet reporting methods to include timely and accurate creation techniques for all reporting. This also includes creation of reports templates through the utilization of software report writing programs. This allows for customization of report formats to best suit the user.
Inventory control
implementation of proper inventory processes to ensure that inventory is being recorded accurately. This includes tracking of new product inclusion, product cost and inventory variance on a period to period basis
Budgeting and forecasting
creation and development of templates that better utilize actual historical data to build out budgets for future reporting periods. This includes implementation of budget loading into accounting software through different methods, to include loading data through file loading processes.
Cash management
Cash balancing and reconciliation on a daily basis to ensure proper cash handling processes by staff. The development of cash flow reporting to ensure proper cash management procedures by staff management
Food and beverage costing
Development of techniques and reports to show accurate food and beverage costs for reporting periods. This includes the building of customized reports to show costing variance on a period by period basis, and will show detail of how and where variances do occur.
AP and AR
Make sure that the proper processes are in place so that all payables are processed in the correct time frames to make sure that accurate expenses are being represented. This includes setting up schedules for accruals that need to be booked to represent proper period expense. For receivable items, creation of schedules to ensure that there is proper representation of all outstanding items and notes regarding their payment status
Payroll processing
Starting with the collection of pay period record submission, full coverage from the point of origin through the posting of the period payroll. This includes checking for accuracy on regular hours, overtime hours, gratuities, bonus and commissions. This also includes the creation of accrual postings that need to be included for period closings
General Ledger maintenance
Complete breakdown of all Balance sheet ledger activity as needed. Creation of sub schedules for ledger lines to better track amortizations, prepaid items, depreciation and loan payments. Reports are also created to ensure accuracy in all balance sheet and P&L booking activity.
Account reconciliation
Focusing primarily on the cash accounts, the is set up to ensure that all cash is received and posted properly on a daily basis. This will allow for proper tie back information between bank statements and accounting software.
Update job descriptions
Make sure that each of the company positions has the most complete and accurate detailed listing of what is required for that position
Proper staffing levels
Create reports that shows the current staffing levels versus a set par level for all departments for front of the house and back of the house. This information will tie directly back to the payroll reporting in order to accurately depict the hours worked versus the dollars spent in labor cost
Benefits program
Creation of checklist to ensure that all eligible employees are included in all company offed benefits, and that the billing for each employee is properly set up and tracked as it applies to the insurance carriers
New hire process
Creation of checklists to ensure that all steps of the new hire process is complete so that there is never a lapse in paperwork and documentation for a new employee.
Planning and development
Identification of both current and future HR needs in order for the organization to achieve its goals. This planning serves as a link between the human resources management function of the company and the overall strategic plan for the company. This includes the creation of internal structure, such as organizational charts of employees, as well as external structure.
Labor reports
Creation of reports that coincide with payroll processing that will show labor information. This will include both the actual dollars spent for the pay period as well as the labor percentage versus revenue for the period as well
Corporate insurance
Creation of reports to verify that all employees that need to have coverage is matching what is being billed. Making note of any changes to policy and any changes to employee coverages that are being billed
Employee file maintenance
Making sure that all employee information is cataloged properly from the day of hire through any termination (voluntary or involuntary) with the company. This can be archived either electronically or in hard copy form, and will accompany electronic report that details all activity for all employees
Employee Reviews
Timely creation and recording of performance reviews for managers. This will include a set series of review points that will maintain consistency in a year over year process so that there is a trackable path for employees
Facility Maintenance Log
This is the recognition and recording of any and all issues in the restaurant that need some level of repair and maintenance. There should be the creation of a running log of items that need to be repaired so that there can be proper follow up on any continual repairs that need to be completed. This will also include the valuation process for ongoing repairs in order to evaluate situations where replacement of equipment, rather than continual repair, is the correct decision.
Efficiency of controls
Creation of reporting structure that follows the use of the internal controls that have been put in place in order to ensure the compliance of the restaurant. This will allow any activity that is not part of the established standard operating procedures to be noted and addressed as needed
Company policies
Review of employees and managers to ensure that all company rules and regulations are being adhered to. This is monitored by making sure that all deliverable reports are done in a timely and accurate manner
Facility Inspections
Working in conjunction with internal repair and maintenance logs and external health inspections, facility inspections are an internal follow up to ensure that all of the items that are listed as open are completed. The facility inspections are also designed to help point out any general items in the restaurant that are in need of repair moving forward. These inspections are also directly tied to the expenses for the restaurant as it would apply to any equipment or furniture that would need to be replaced.
Report filing
Creation of schedules and detail for filing of information that needs to be on a set schedule (sales and use tax reporting, business license, 401k audits, beverage license, etc.). In addition to the filing, creation of all of the reporting templates needed to create and format the data that will be processed as it is pulled from the accounting systems that are used.
Incident reporting
From internal reporting for incidents that would qualify for worker’s comp, to incidents that occur with the guests, this includes the proper set up for documentation, follow up and resolution of any type of incident that is outside of the normal scope of day to day business.
Compliance Standards
The creation, and application, of the guidelines and rules that are to be followed within the company by the employees. These relate to the standard operating procedures that are in place for each location, as well as any new processes and procedures that are created. It is the responsibility of the compliance manager to properly note and record any employees that are not following the company standards in the manner that they need to be.
Audits
Preform and document all range of audits that need to take place on a set schedule. This includes actual cash audits of cash on hand/petty cash through all general ledger items that have a reconciling requirement (gift cards, credit card clearing, 401k deductions, etc.). This will include the creation of sub schedules and proper tracking for all accounts that are audited for historical reference.